The Secretariat

 

The primary role of the Secretariat is to manage the day-to-day operations of the Institute, with responsibilities including:

  • setting and managing financial budgets against operational revenues and expenditures
  • setting and managing marketing and communications programmes to both promote the Institute and recruit members
  • managing the membership base including recruitment and disciplinary issues.

To undertake these responsibilities, the office of the Secretariat will comprise of up to 5 members (maximum), key positions including:

  • The Chair 
  • Financial Officer (FO)
  • Manager, Client Services (CS)
  • Member Chair (MC)

 

Position Role and Responsibilities
The Chair                     
  • assist and advise all departmental heads, will be the sole liaison officer between the departments, and will arrange, convene and hold all the meeting of the Secretariat Office
  • sit on the Executive Office and deliver to it, the recommendations of the Secretariat
  • assist the Executive Office however will NOT have a vote
  • have a vote in the secretariat and should the vote be tied the chair will have any casting vote

The Financial Officer

(No vote will be allocated to

the position)

  • develop a budget for each future year
    • include in the budget will be  projected and extraordinary future costs (with 10% contingencies)
  • present that budget for approval to the Secretariat
  • monitor the budget against actuals (costs and revenues), developing contingency plans to ensure that the actual costs do not exceed the budget (without sanction from the Secretariat)
  • ensure that all are paid in compliance with the terms agreed
  • run the office of the Secretariat and carry out and be responsible for all day-to-day activities

Manager,  Client Services

(No vote will be allocated to

the position)

  • assist fully the Institute and in all promotional events
  • present opportunities for all to join the Institute
  • represent the members interest in all disciplinary proceeding
  • deal with all enquires

Membership Officer

(No vote will be allocated to

the position)

  • review/agree membership application
  • consider, assist with and arrange all disciplinary issues
  • represent those who are complaining and ensure that the interest of the members in disciplinary hearing are represented
  • ensure that the hearing is fair, reasonable and proportionate having regard for the gravity of the complains of are in their career
  • the MC will ensure that the members will have assistance from the member's Corporate Member and if non-is available, the member will be assisted by the head of client services
  • The MC will be expected to determine the gravity of the complaint put

Should the MC believe that the complaint is more likely than not to cause the institute ruination or disrepute issues the MC will refer the matter to the Executive Office.